How to File an Appeal in the eFiling System

Go to the EAB's eFiling system.  Learn more about the EAB's eFiling system.

• Governed by NEW EAB administrative rules 621—chapter 16. 
• Mandatory efiling: January 1, 2015 [Rule 621—16.4(20)]. 
• Same software as the Judicial Branch’s efiling system.

How to Create an Account

NOTE: You MUST have a user account (i.e. username and password) to use EAB’s eFiling system. [Rule 621—16.3(1)(a)]. 

NOTE: Your username and password are a part of your electronic signature. [Rules 621—16.2(20) and 16.7(20)]. If a document requires a signature, then the document must be efiled under the signatory’s user account (i.e. username and password). Documents should not be filed under the paralegal’s or assistant’s user accounts.

1. Click Request Account on login page. 
2. Read and accept terms of “EAB EFILING USER AGREEMENT.” 
3. Select user role (i.e. attorney, representative, self-represented, nonfiler). 
4. If attorney or representative, select organization (i.e. your employer). 
   1. Most organizations have been pre-loaded into the system and can be found in the “Existing” drop-down menu. 
5. Complete User Profile. 
   1. * = required text boxes. 
   2. If attorney, add your bar number. 
      1. Non-attorneys will be assigned a unique ID #. 
   3. Alternative e-mails – when emails are sent, they can also be sent to the alternative email address (i.e. assistants, personal email account). 
   4. Passwords – at least 8 characters, mixture of numbers, upper and lower case letters and 1 special character. Change every 60 days. 6. Click Submit. 
6. Click Submit.
7. Click OK. 
8. EAB will process and approve your registration and then send you an email confirmation. 
9. After you receive confirmation, if you are not the person who filed the appeal, file an appearance on any pending cases so you receive notices for that case. 

NOTE: You cannot file documents until your registration has been processed and approved.

How to Initiate a Case

1. Log into EAB’s eFiling system. 
2. Click New Case or eFile>New Case from menu bar. 
3. Select case type (i.e. Unit Determination, Prohibited Practice Complaint). 
4. Click Add My Parties to add the name of the filing party. 
   1. * = required text boxes.
   2. If additional representatives are needed, click Add Representative for this party.
   3. If you want to add aliases (i.e. the alias for Aliba Community School District may be Albia CSD) click Add Aliases. If the alias is an Organization Name, add it to Last/Business Name column.
5. Click Next after adding the name of the filing party. 
6. Click Add Other Parties to add the name of the responding party.
   1. Note: Do not add the representative for the Other Party.
7. Click Next after adding Responding Party.
8. You will see all parties listed, click Next. 
   1. You can also click Back or Save to Draft. 
9. Add the case initiating document (i.e. Petition, Complaint). 
   1. Select the document type from the drop-down menu. 
   2. Add additional text if necessary.
   3. Click Browse to find the document on your computer.
      1. Document MUST be a PDF.
      2. Do NOT include any exhibits or attachments in the PDF of your case initiating document. These MUST be added as separate documents under the document type Attached/Scanned Exhibit.
   4. Click Add
      1. You can then additional documents, including exhibits or attachments as an Attachment/Scanned Exhibit for each one.
      2. You can view the document by clicking on the document name in the “View Document” column.
      3. If you added the wrong document, click on the document icon in the “Remove” column.
10. Click Next to start the submission process.
    1. You can also go Back, or Move to Draft.
11. Click Submit the Filing.
    1. You can also Change Party Information, Add/Remove Documents, go Back, Cancel (Delete) the filing or Move to Draft.
12. A pop-up email message from EAB will appear which reads: “Your submission is complete. Click OK to file to EAB.” 
    1. Or you can click Cancel and you will be returned to the review and approve filings page where your choices are Add/Remove Documents, Back, Cancel (Delete), Move to Draft, or Submit the Filing.
13. If you clicked OK, your filing will be submitted to EAB and a message “Your Filing has been submitted” will appear. 
14. Click on Filing Status or go to the home page and click on My Filings to review the status of your submission. Status may be viewed for 60 days, and can be downloaded so it can be printed or saved on your computer.
    1. Once EAB has approved your document(s), the My Filings page will show the assigned case number and that document(s) are Filed.

NOTE: If the document needs to be served upon the other party, you need to serve the document along with an agency approved information sheet regarding mandatory electronic filing. [Rule 621—16.10(1)(20)]

NOTE: The proof of service shall be filed electronically. [Rule 621— 16.10(1)(20)].

How to File to Existing Case

1. Log into EAB’s eFiling system. 
2. Click Cases or eFile>Existing Case from menu bar. 
3. Enter Case Number into the text box and click eFile. 
4. To add documents:
   1. Select the document type (i.e. Answer, Motion to Dismiss, Brief) from the drop-down menu. 
   2. Add additional text if necessary. 
   3. Click Browse to find the document on your computer.
   4. Documents MUST be a PDF.
   5. Do NOT include any exhibits or attachments in the PDF of a primary document. These MUST be added as separate documents under the document type Attached/Scanned Exhibit.
   6. Click Add.
      1. You can then additional documents, including exhibits or attachments as an Attachment/Scanned Exhibit for each exhibit or attachment. 
      2. You can view the document by clicking on the document name in the “View Document” column. 
      3. If you added the wrong document, click on the document icon in the “Remove” column.
5. Click Next to start the submission process. 
   1. You can also go Back, or Move to Draft. 
6. Click Submit the Filing. 
   1. You can also Add/Remove Documents, go Back, Cancel (Delete) the filing or Move to Draft. 
7. A pop-up email message from EAB will appear which reads: “Your submission is complete. Click OK to file to EAB.” 
   1. Or you can click Cancel and you will be returned to the review and approve filings page where your choices are Add/Remove Documents, Back, Cancel (Delete), Move to Draft, or Submit the Filing. 
8. If you clicked OK, your filing will be submitted to EAB and a message “Your Filing has been submitted” will appear. 
9. Click on Filing Status or go to the home page and click on My Filings to review the status of your submission. Status may be viewed for 60 days, and can be downloaded so it can be printed or saved on your computer.
   1. Once EAB has approved your document(s), the My Filings page will show that the document(s) are Filed.

NOTE: When a document is electronically filed to an existing case, it will be served through the efiling system and no other service is required unless ordered by the agency. [Rule 621—16.10(4)(20)].

How to File an Appearance without a Document

1. Log into EAB’s eFiling system. 
2. Click Cases or eFile>Existing Case from menu bar. 
3. Enter Case Number into the text box and click eFile. 
4. On the document type drop-down menu, select “Notice of Appearance (without a document).”
5. After the document type is selected, click “ADD” and then “NEXT.”
6. Your information should populate at the top of this page.  Check the box next to the party you are representing.  Then click next. 
7. You will be taken back to this screen in case you need to file additional documents.  If you are only filing a notice of appearance, simply click “NEXT.”
8. Click “submit the filing” to complete your filing. 

NOTE: You must file a “Notice of Appearance” in each case in which you represent a party in order to receive notices of filings in the case.  Filings will only be served electronically.